Reimagining Audits: A New Standard for MedTech Operational Visibility

Inventory audits are more than a compliance requirement—they’re the gateway to operational excellence. Leading supply chain management tools like Movemedical are redefining what audits can mean for MedTech with new capabilities that increase control, visibility, and confidence across the supply chain.

Our enhanced Audits Module is designed to meet you where you are—and take you further.

Audits Are More Important than Ever

Audits are the foundation for accurate inventory, reliable billing, and regulatory compliance. But they’ve historically been clunky fire drills that require long, manual processes and make them limited in scope. As the MedTech landscape evolves and new technologies and techniques like hybrid consignment models and complex field inventory software become standard, it’s critical that your auditing methodologies evolve, too.

Movemedical is leading that evolution.

We've built a smarter, more intuitive audit experience that simplifies workflows while expanding what’s possible. Our most recent release is part of our broader mission: to innovate alongside our customers, anticipate their challenges, and reset the standard for improving patient care.

How Do Movemedical Audits Work?

Movemedical allows leading medical device companies to schedule an audit for the future or create an audit on the fly. Users have the flexibility to scan or manually key in item information to count the records of actual stock. When you do, you receive a real-time comparison with the stock levels in the Move application.

• Faster, Smarter Scans: Audits are faster and more accurate with RFID capabilities now embedded into the audit flow.
• Inventory & Non-Inventory Location Audits: For the first time, users can initiate audits even at locations they created in Movemedical by uploading expected items based on ERP quantities they need to count against
• Bulk Actions & Filtering: Update, assign, or close audits with fewer clicks—and more control.
• Mobile and Web Optimized: Whether in the field or at a desk, reps and teams get a unified experience that enhances communication and accuracy across teams as they trace the history of each item based on the transactions it’s been part of.
• Enhanced UI/UX: Users spend less time navigating and more time doing with a streamlined user experience

There are three key actions your teams can take to conduct an audit:

1. Audit Setup: Field and operations teams create or schedule audits through simple navigation in our mobile or web application. Once required information is inputted (count type, inventory location, start date, due date) they configure the audit, assign participants, and set specific parameters needed to complete the audit.
   
2. Audit Execution: Users can locate audits they need to start, complete, or reconcile in their Movemedical mobile application or from their desktop experience and then start the audit when they are ready to begin counting. As they begin their count, they have the flexibility to choose how to scan or input item counts in Movemedical using our mobile or web application. Once counts are completed the user can save their progress, review counts, and submit their audit for reconciliation and resolution.
   
3. Audit Reconciliation: Reconciling an audit in Movemedical is simple and controlled. Mobile and web app users can filter for audits in the Reconciling or Submitted status and review each audit directly. Within the Items Counted tab, discrepancies between expected and counted quantities are clearly highlighted. Each item shows who performed the count, when it occurred, and full stock activity details. Admins can manually close audit lines after reviewing discrepancies. Once all lines are closed, the audit can be moved to Complete status or configure to complete automatically once all discrepancies are closed. When configured, Move can also trigger real-time ERP updates—ensuring your inventory is accurate across systems without manual syncing.

Who Can Use Audits in Movemedical? Answer: Everyone!

Compliance is agnostic. Movemedical is built for all medical device manufacturers to ensure you are always in compliance and can execute ad-hoc and scheduled audits to meet all guidelines and requirements. Here’s how various companies use our Audits module:

1. For Companies Who Manage Trays

Audit accuracy can make or break your ability to scale cleanly. Now, you can:

• Validate trays with RFID and match them to system expectations.
• Verify components of various kits.
• Bulk close or reassign audits to speed up compliance and recovery.
• Leverage audit insights to optimize tray composition and reduce redundant stock.

With Movemedical, audits become a proactive tool—not a reactive scramble.

2. For Companies Who Don’t Manage Trays

Audits aren’t just for full kits anymore. Movemedical’s flexibility lets you:

• Monitor the presence and movement of partial sets, loaners, and single units.
• Verify individual devices and components for consignment, loaner, trunk stock, and warehouse inventory.
• Assign audits to reps or coordinators even when traditional tray management isn’t in place.
• Build confidence in field inventory, billing, and restock decisions.

Now, you can scale without requiring full-blown tray infrastructure.

3. For Hospitals Auditing Locations (With or Without Stock)

Hospitals often operate in environments where stock may—or may not—be present at a given location. Our latest release changes the game:

• Initiate audits at any location, regardless of whether stock is assigned in the system.
• Use audits to check against expected items that are meant to arrive, or catch inventory gaps early.
• Integrate seamlessly with surgical workflows, billing, and replenishment systems.

This is visibility beyond stock. This is readiness at every location.

A Platform Built for Real-World Complexity

The Audit module’s enhancements do not stand alone—they’re part of a broader platform update that includes:

• UI/UX refinements for faster workflows
• Backend performance boosts for better reliability
• Smarter import/export capabilities for clean data operations

These improvements work together to give you confidence, speed, and clarity across the full platform experience.

Resetting the Standard

Some platforms offer partial solutions. Some require complex workarounds. Movemedical is different. Our approach to audits helps you:

• Increase field compliance without increasing overhead
• Reconcile billed usage, inventory expiration, and replenishment programs
• Equip your team with tools that match their real-world needs

Our updated Audits module reflects how we build—with you, for you. This is how we reset the standard for what it means to be collaborative, confident, and compliant with your inventory, no matter where in the world it is.